Shoeboxed

Shoeboxed is a leading expense and receipt tracking application designed to help businesses and individuals digitise and organise their financial documents. By converting paper receipts into searchable, categorised data, Shoeboxed streamlines expense management, tax preparation, and reimbursement processes.

Key Features:

Receipt Scanning and Digitisation: Shoeboxed offers multiple methods to submit receipts, including:

Mobile App Uploads: Capture and upload receipt images directly through the Shoeboxed mobile app, available for iOS and Android devices. The app utilises Optical Character Recognition (OCR) technology to extract and digitise printed text from receipts.

Mail-In Service: Utilise the prepaid “Magic Envelope” to send physical receipts to Shoeboxed’s processing facility, where they are scanned and uploaded to your account.

Email Forwarding: Forward digital receipts to a designated Shoeboxed email address for automatic processing and inclusion in your account.

Gmail Plugin: Install the Gmail plugin to automatically import e-receipts from your inbox into the Shoeboxed dashboard.

Desktop Uploads: Drag and drop receipt files from your computer into the Shoeboxed web interface for quick processing.

Human Data Verification: After OCR extraction, Shoeboxed’s team verifies the accuracy of the data, ensuring reliable and precise records.

Expense Reporting: Generate comprehensive expense reports that include images of receipts, categorised data, and relevant details for tax deductions or reimbursements.

Tax Compliance: Shoeboxed’s digital images of receipts are accepted by tax authorities, such as the Internal Revenue Service (IRS) and the Canada Revenue Service, in the event of an audit.

Integrations: Seamlessly export data to popular accounting software, including QuickBooks Online, Wave, Evernote, Neat, and Zoho Expense, facilitating streamlined bookkeeping processes.

Mileage Tracking: The mobile app includes a free mileage tracker, allowing users to log business travel for reimbursement or tax purposes.

Business Card Management: Organise and digitise business cards, maintaining an accessible and searchable contact database.

Benefits:

Time Savings: Automating the digitisation and organisation of receipts reduces manual data entry, freeing up valuable time for more critical tasks.

Enhanced Organisation: Centralised storage of receipts and expenses ensures easy access and retrieval, improving financial management and record-keeping.

Audit Readiness: Maintaining digitised, IRS-accepted copies of receipts ensures preparedness in the event of an audit, providing peace of mind.

Accurate Expense Tracking: Human-verified data extraction minimises errors, leading to more accurate expense reports and financial records.

Scalability: Shoeboxed caters to various user types, including bookkeepers, accountants, business owners, startups, and individuals, offering plans and features that scale with your needs.

Security: Shoeboxed employs Secure Socket Layer (SSL) encryption to protect digital documents and data, ensuring user information remains confidential and secure.

Pricing:

Shoeboxed offers multiple subscription plans to accommodate different user needs, all available for a 30-day free trial. Plans include features such as unlimited document returns, QuickBooks Online integration, and varying levels of document processing.

Shoeboxed provides a comprehensive solution for digitising and managing receipts and expenses, offering a range of features designed to streamline financial workflows, ensure tax compliance, and enhance organisational efficiency.